Start with the event brief
Define event type, delegate profile, dates, geography, capacity, accessibility, sustainability requirements and budget framework before approaching suppliers.
Prioritise decision makers
Identify destinations, convention bureaux, venues, hotels and specialist partners that can answer the live brief. Generic networking is less useful than a documented question.
Understand hosted-buyer context
The official hosted-buyer programme has eligibility and participation conditions. An application should never be described as confirmed until the organiser approves it.
Use appointments well
Send a short brief in advance, confirm meeting location and bring comparison criteria. Record exclusions and next steps as carefully as attractive features.
Plan education and hospitality selectively
Choose sessions and invitations that support the procurement or partnership objective. Confirm guest names, transfers and access for off-site activity.
How Access supports IMEX
Access by ICON IMAGE can coordinate confirmed participation, appointment schedules, guest arrangements, movements and private professional hosting in Frankfurt.